With the neuland.ai HUB for a revolution in offers in mechanical engineering

Current Situation: Complexity, Time Pressure and Skilled Labor Shortage in Bid Management 

As a global leader in loading technologies, SVT GmbH develops and manufactures highly complex systems for the safe loading of liquids and gases – such as for LNG tankers, ships, tanks and port facilities. In international infrastructure projects, SVT is often only a part of a vast whole. The bidding phase is characterized by extremely extensive, multilingual tender documents (up to 1,000 pages), from which the relevant specifications for the company's performance share must be filtered out. 

So far, this meant that 5 to 8 highly qualified engineers worked for several weeks on reviewing, extracting, and validating requirements – a resource-intensive, error-prone, and costly process. High regulatory requirements, changing specifications depending on the country, and the need to incorporate company-specific and industry-specific knowledge were added challenges. SVT sought an AI solution that not only increases efficiency but also enhances the quality of bids, relieves skilled workers, and preserves data sovereignty.  

Problem Solution: The neuland.ai HUB as a Secure, Versatile AI Companion 

To tackle the challenges in bid management, SVT opted for neuland.ai. Already in the first workshop, the key use cases were identified and evaluated in conjunction with the relevant departments. This led to the creation of “Abspecki,” an AI solution tailored precisely to the needs of SVT. Going forward, SVT relies on the neuland.ai HUB – a secure, reliable AI management and orchestration platform that centrally consolidates all relevant company data and processes. 

Custom AI Solution for Automated Analysis of Complex, Multilingual Documents 

At the core is the automated analysis and processing of complex tender documents, often exceeding 1,000 pages, which are frequently available in several languages. The custom AI solution developed by neuland.ai is designed to automatically extract and prepare relevant specifications from extensive documents. Over 400 specialized prompts ensure that the AI extracts all relevant specifications and requirements from the documents in about 30 minutes – a process that previously required several weeks and the input of up to eight highly qualified engineers. These prompts were developed specifically for the requirements of SVT and are automatically applied to each new document. This means that engineers do not have to define new rules each time, but can rely on the consistently high quality and speed of the evaluation. The results are structured, linked to the original sources, and provided as Excel spreadsheets for further processing. Via interfaces, the data is transferred directly into the CRM, where it is used for calculations and bid proposals. 

A central principle in this context is the “Human-in-the-Loop” approach: The AI prepares information, engineers and managers review the results, clarify uncertainties and can continuously improve the system through feedback. The linking of extracted information to the original locations in the document allows engineers to quickly review and, if necessary, correct the results – a crucial factor for the acceptance and accountability of AI results within the company. 

Central AI Platform: Expert Access and Custom Assistants 

With the introduction of the neuland.ai HUB, SVT has access to a central, secure AI platform on which the company can manage an unlimited number of its own AI apps and assistants to efficiently and sovereignly automate individual business processes.  

The entire leadership team at SVT has configured various AI assistants, for example, for the quick analysis and summary of contracts. Within minutes, one receives a concise executive summary and can make an informed initial assessment before external service providers or consultants need to be involved.

This conserves resources, increases efficiency in administrative tasks, and ensures that topics outside one's area of expertise can also be assessed quickly and reliably. The easy configuration and immediate benefits have led to the active use of the neuland.ai HUB by all executives. 

The analysis of ERP data, development of savings measures in teams, and automation of workflows, such as for emails, are also supported by the platform. Thus, AI becomes a digital companion in everyday life, elevating knowledge, efficiency, and collaboration to a new level. 

Result: ROI from the First Bid 

Through collaboration with neuland.ai, SVT has fundamentally transformed the bidding process with visible results: With up to 600 saved working hours per bid, manual effort was reduced by 95%, while productivity simultaneously increased by 80%.  

With the neuland.ai HUB, SVT also has access to a scalable AI platform on which it can develop, integrate, and centrally control its own custom AI apps – with full control over data, processes, and quality.  

Coupled with a strategy and concrete measures for involving and motivating employees, this has initiated a cultural change at SVT: AI is understood as a team topic, and new use cases are continuously explored – from minute-taking to travel expense accounting to contract management. This ensures that SVT remains innovative, efficient, and competitive in the future. 

Conclusion: SVT Shows How AI Transformation Succeeds in SMEs 

The success story of SVT proves that artificial intelligence is not an abstract future topic for companies, but already creates concrete, measurable added value today – if it is introduced securely, responsibly, and collaboratively with people.

With the neuland.ai HUB as a central, secure AI management and orchestration platform, SVT has not only revolutionized efficiency and quality in the bidding process but also initiated a cultural change: employees are actively involved, and new application cases are continuously explored. 

Transformation is not a one-time project, but a journey: with each new use case, digital competence in the company grows, and AI becomes an integral part of daily work.

SVT shows how SMEs can become pioneers of digital transformation through courage, methodology, and collaborative cooperation with technology providers like neuland.ai – human, secure, and effective. 

This is How AI Transformation Works at SVT 

• Holistic Approach: AI is understood as a strategic issue that involves all areas – from technology to administration. 

• Interdisciplinary Workshops: Joint identification and prioritization of use cases with engineers, project managers, and IT.  

• Participatory Approach: Employees actively contribute their expertise, receive training and shape the AI workflows themselves. 

• Early Involvement of the Works Council: Data protection, workload, and acceptance are openly addressed. 

• Collaborative Intelligence: Humans and AI work hand in hand – the AI relieves, while the human retains control. 

• Custom AI Assistants for Various Areas: From bid management to contract review to minute-taking and travel expense accounting. 

• Multilingual Workflows: Automated analysis and processing of documents in various languages. 

• Central, Secure Platform: All data and processes are consolidated in the neuland.ai HUB – 100% data sovereignty. 

• Continuous Competence Development: Training, “Train the Trainer” concept, and active onboarding of new use cases. 

• Cultural Change: AI is experienced as a team theme and competence booster – acceptance and willingness to innovate rise.