When speed is crucial: How Madiba wins tenders with AI before others even submit them.

Challenge:
Too slow processes in the tendering process led to missed projects

Madiba supports international organizations in the implementation of development and aid projects. Tender management was a bottleneck: tenders had to be researched worldwide, evaluated, suitable expert teams assembled, and application documents manually created – a process that took up to six weeks.

In an environment where the principle of first come, first served applies, this often meant:
By the time the documents were ready, the suitable consultants were already assigned – and valuable opportunities were lost.

Solution Approach: Achieving efficiency and competitive advantage through intelligent automation

The Al solution provides us with exactly the tenders that fit Madiba and our team with just one click.

Dr. Kristian Kampfer

Together with neuland.ai, madiba developed an AI-supported end-to-end system for tender management in just three months.

The solution now automates the entire process:

• The AI searches global tender platforms for relevant projects.

• It automatically assesses the suitability of each tender using a traffic light logic.

• Suitable teams are proposed from a network of over 600 freelance consultants.

• The application documents are created based on AI – directly in the appropriate language.

Humans only intervene to review and approve.

Result: Increased efficiency and strategic agility

Through automation, madiba was able to radically accelerate its tender management:

• From 6 weeks to a few days
  a massive time gain that gives madiba direct competitive advantages.

• 98% quality
  compared to the previous manual approach (pilot measurement).

• Significantly more projects simultaneously
  thanks to efficient pipeline management, madiba can handle significantly more tenders in parallel.

• Better predictability
  Consultants are now involved in time, before other providers submit their bids.

As a result, madiba has not only gained efficiency but also strategic agility – in a market where every hour counts.

Key Facts

Our solution enables measurable efficiency and speed in all phases of the procurement process from planning to implementation. The key features that have helped madiba are summarized as follows:

• AI-supported end-to-end process

• Tender management in days instead of weeks

• 3 months implementation

• 600 experts worldwide