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Recognition, re-registration, accreditation, funds requests: neuland.ai HUB agents read campus management, regulations and project accounts, for example, and submit reasoning, a reply or an overview as a draft.
neuland.ai HUB · Examination Office
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Application AN-2026-1187: can the course Data Analytics for Business from the University of Porto be recognized for the Business Analytics module in the Master's in Business Informatics?
Tools chosen automatically
- Campus management · Application AN-2026-1187read
- Document management · Course description and transcript, Portoread
- Document management · Module handbook MA Business Informatics, module WI-M07read
- Examination administration · Earlier resolutions on this courseread
- Document management · Draft reasoningDraft
Proposal: recognition. Four of five learning outcomes of WI-M07 are covered [1] [2]; the fifth, visualization with dashboards, is taught in module WI-M09 anyway. The difference of 0.5 ECTS (7.5 vs. 8) does not constitute a substantial difference [3]. The board recognized the same course on May 14, 2025 [4].
- [1]Course_Description_Data_Analytics_Porto_2025.pdf · p. 2
- [2]Module handbook MA Business Informatics 2024 · p. 31
- [3]Transcript of Records, Porto · 7.5 ECTS
- [4]Minutes examination board May 14, 2025 · Item 6
Draft the decision paper for the meeting on Oct 21.
- Document management · Decision paper item 4.7Draft
The paper is ready: comparison of learning outcomes, reference to resolution PA 2025/042, proposal to recognize with 8 ECTS [1]. The examination board has to decide on Oct 21; the notice to the student is only issued after that.
- [1]Resolution PA 2025/042 · Recognition for WI-M07
- done: Four of five learning outcomes covered
- done: Earlier resolution PA 2025/042 referenced
- open: Visualization: reference to module WI-M09
- question: Awaiting the examination board's decision
The board makes the decision, not the agent.
A student from India writes in English: she missed the re-registration deadline and asks whether she can still re-register.
- Website CMS · Enrollment regulations, current version
- Campus management · Academic record and re-registration status
- Campus management · Deadlines winter semester 2026/27
- Ticketing system · The student's earlier inquiries
- Ticketing system · Reply in plain English
The re-registration deadline ended on September 15, 2026, as set out in § 9(2) of the enrollment regulations [1] [3]. According to her academic record, the student is in her 3rd semester; no re-registration is on file [2]. She has written about this once before [4]. I don't promise an extension; the Registrar's Office decides that. The reply in English is ready as a draft.
- Website CMS · Enrollment regulations, Official Announcements · § 9(2)
- Campus management · Academic record · 3rd semester, re-registration open
- Campus management · Deadline calendar winter semester 2026/27 · Sep 15
- Ticketing system · The student's inquiries · 1 earlier inquiry
Please tell her how to apply for an extension.
- Ticketing system · Reply to the student
In plain English, the draft names the deadline and the paragraph of the regulations and explains how she applies at the Registrar's Office [1]. Nothing is promised.
- Website CMS · Enrollment regulations · § 9(2)
- Ticketing system · Reply to the student
- To: Student, 3rd semester
- Subject: Re-registration after the deadline
- Content: deadline under § 9, application for extension
- Language: English, plain language
- Awaiting approval by the Registrar's Office
- Approve
The Master's in Data Science goes into accreditation in the spring. Does the concept with its 38 module descriptions formally meet the criteria?
- QM archive · Program concept MA Data Science
- QM archive · University framework regulations
- Document management · Accreditation agency requirements
- Campus management · 38 module descriptions
- QM archive · Deviation list
Four of 38 module descriptions deviate from the formal criteria [1] [4]: DS-07 and DS-12 lack the assessment type, in DS-19 the workload doesn't match the ECTS, DS-23 lacks a learning outcome [2]. Standard period of study and module sizes comply with the framework regulations [3]. Whether the concept holds up academically is for the reviewers to assess in the procedure.
- QM archive · Program concept MA Data Science · 38 module descriptions
- Campus management · Module descriptions · DS-07, DS-12, DS-19, DS-23
- QM archive · Framework regulations · Modularization section
- Document management · Agency requirements · Formal criteria
- Formal pre-check MA Data Science · Excel
- Module · Finding
- DS-07 · Assessment type missing
- DS-12 · Assessment type missing
- DS-19 · Workload vs. ECTS
- DS-23 · Learning outcome missing
- 34 further modules · formally met
- Submission decided by the Dean of Studies and the Senate
The institute office asks: can the trip to the conference in Lisbon (€1,240) be charged to DFG project 2024-117, and how is spending tracking?
- Project accounts · DFG project 2024-117
- Funding portals · Funding guidelines, travel costs
- ERP financial accounting · Spending booked 2026
- Project accounts · Financial plan per cost type
- ERP financial accounting · Account assignment proposal
The guidelines allow travel costs for talks to be charged to the project, but only if the receipt states the project connection [1]. The receipt doesn't [4], so the account assignment is flagged. The financial plan grants €6,000 for travel, €3,900 of which is booked [2] [3]; after this trip, €860 would remain. 68% of the 2026 personnel funds have been spent [3].
- Funding portals · Funder's guidelines · Travel costs
- Project accounts · Financial plan DFG project 2024-117 · Travel funds €6,000
- ERP financial accounting · Spending 2026 · Travel €3,900, personnel 68%
- Project accounts · Receipt Lisbon trip · Project connection missing
Please prepare the monthly overview for the institute director.
- Project accounts · Monthly overview third-party funds
The overview is ready: account assignment proposals, open items and spending per cost type, plus the reference in the guidelines [1]. Authorization and booking happen in the Third-Party Funding Office.
- ERP financial accounting · Open items · As of month end
- Spending_DFG-2024-117.xlsx · Monthly overview with account assignment proposals
For studies, quality and research
Agents for studies, accreditation and research, set up for your regulations.
Student services, quality management and the research office start with one or more agents from the library and add examination regulations, state ordinance or funding guidelines as knowledge, without programming.
Student services
Studierenden-Lotse AgentQuestions about the course of study, multilingual and in plain language: the Studierenden-Lotse Agent answers from the examination regulations and the study plan and names the section and version. It passes individual cases on to student advising.
Example · What's on the board's table
The decision paper the agent drafts: reasoning, not a course description.
Under the Lisbon Recognition Convention, credits are recognized unless the university proves a substantial difference. The paper answers exactly this question: learning outcomes side by side, earlier resolution, proposal. The examination board has to decide.
Decision paper item 4.7 · Application AN‑2026‑1187 · Meeting Oct 21, 2026
Application: recognition of Data Analytics for Business (Porto, 7.5 ECTS according to the Transcript of Records) for module WI-M07 Business Analytics (8 ECTS).
Learning outcomes: four of five learning outcomes of the module are covered [1]. Visualization with dashboards is not covered; it is taught in module WI-M09 anyway. The difference of 0.5 ECTS does not constitute a substantial difference.
Grade: 16 of 20 points, converted to 2.2 using the modified Bavarian formula.
No substantial difference can be established. The board recognized the same course with resolution PA 2025/042 [2].
Proposal: recognition with 8 ECTS.
If the board decides differently, its resolution becomes the reference for the next application.
Directly from campus management
The agent reads directly in campus management. Nobody uploads the application a second time.
The agent reads the transcript and course description where the student submitted them: in campus management. Ready-made connectors exist for SharePoint, Outlook, Teams and Nextcloud, for example; we connect the learning platform, DMS and other systems via their interfaces. It files the finished paper in the DMS only after your approval.
Data from Campus management, Learning platform, DMS, SharePoint, Nextcloud etc. flows through neuland.ai HUB to DMS, Outlook, Slack, Website etc.
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What universities ask before they start
Eight questions before the first application
Annex III No. 3 lists AI for evaluating learning outcomes as high-risk; Art. 6(3) exempts preparatory tasks under certain conditions. The Anerkennungs Agent prepares: it compares learning outcomes and drafts the paper; the examination board decides, and the Examination Office sends the notice. Your university assesses how your use case is classified.
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No. The agent reads the application, transcript and course description directly in the campus management system, connected as an additional service via its API or MCP. Sign-in uses your existing identity provider, and your faculties’ permissions continue to apply.
Clarify that with them before you start; the groundwork is ready: the Anerkennungs Agent prepares decisions on applications, not on employees. The neuland.ai HUB logs access per role; you decide together with the staff council and data protection which roles may evaluate these logs.
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The Agent Library shows dozens of agents for this industry, from student services to research. Each agent states its task and an efficiency figure from the library; these are figures from the library, not a guarantee. You adopt one or more agents and adapt instructions and knowledge to your institution.
The first paper is ready before the next meeting. Your last resolution is the reference.
Bring a module handbook, plus an earlier resolution and an application, both anonymized. In the neuland.ai HUB you see which paper the Anerkennungs Agent drafts from them.