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Case study · Jan 5, 2026
When speed is crucial: how madiba wins tenders with AI before others even submit them.
- 98%Quality: precision at a new level
- 600+Experts: the right teams in seconds
- 100+Transparency on ongoing tenders and project pipelines
Challenge: slow tender processes led to missed projects
madiba supports international organizations in implementing development and aid projects. Tender management was a bottleneck: tenders had to be researched worldwide and evaluated, suitable expert teams assembled and application documents created manually, a process that took up to six weeks.
In an environment where the principle of first come, first served applies, this often meant that by the time the documents were ready, the suitable consultants were already assigned, and valuable opportunities were lost.
Solution approach: efficiency and competitive advantage through intelligent automation
Together with neuland.ai, madiba developed an AI-supported end-to-end system for tender management in just three months.
The solution now automates the entire process:
- The AI searches global tender platforms for relevant projects.
- It automatically assesses the suitability of each tender using traffic light logic.
- Suitable teams are proposed from a network of over 600 freelance consultants.
- The application documents are created with AI, directly in the appropriate language.Humans only step in to review and approve.
“The AI solution provides us with exactly the tenders that fit Madiba and our team with just one click.”
Dr. Kristian Kampfer
Result: increased efficiency and strategic agility
Through automation, madiba was able to radically accelerate its tender management:
- From 6 weeks to a few daysa massive time gain that gives madiba direct competitive advantages.
- 98% qualitycompared to the previous manual approach (pilot measurement).
- Significantly more projects simultaneouslythanks to efficient pipeline management, madiba can handle significantly more tenders in parallel.
- Better predictabilityConsultants are now involved in time, before other providers submit their bids.
As a result, madiba has gained not only efficiency but also strategic agility, in a market where every hour counts.
Key facts
Our solution enables measurable efficiency and speed in all phases of the procurement process, from planning to implementation. The key features that have helped madiba at a glance:
02
Tender management in days instead of weeks
03
3 months implementation
04
600 experts worldwide
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