Allocates receipts by the date of payment, not the invoice date: getting this wrong is the most common silent error.
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Advisory and implementation for the public sector, starting with the AI readiness assessment.
The receipt arrives as a scan in the receipt archive; the invoice date is printed large in the header, while the payment date appears only on the bank statement. Bookings follow what is visible on the receipt. The discrepancy only surfaces when the bank accounts are reconciled, and by then the cash-basis profit statement (EÜR) is already in draft.
Here, 50% fewer corrections means that of the two rounds per reposting, only the first remains: the query to the client in February is no longer needed, because the payment date is already backed by the bank transaction.
The 50% reduction in corrections is this agent's headline figure. The number of receipts, the year-end cases and the reconciliation rounds describe a typical month in a tax firm's bookkeeping; nobody counted them.
The agent reads the invoice date, the payment advice and the matching bank transaction for each receipt. If the payment date differs, it records both dates side by side.
Receipt list for client 41802, 23 receipts with a different payment dateFor a client using cash-basis accounting, the agent allocates every receipt to the period in which the payment was made. It flags regularly recurring payments around the year end as cases for the ten-day rule of § 11 EStG.
6 receipts from December 2025 allocated to the January 2026 periodThe agent compiles the receipts with differing dates with invoice date, payment date and the reference in the bank statement. On that basis, the tax specialist posts the entry.
abweichungen_41802_2025-12.csv, 23 rows, 6 with a change of periodIt presents the period allocation with its reference. The tax specialist posts the entry in the accounting system.
If December's rent is paid on 5 January, it flags the receipt as a ten-day rule case and states both dates. The tax specialist judges whether the rule applies.
If a receipt has no bank transaction and shows no payment date, it lists it as open in the discrepancy list. The payment date then comes from the client's cash book.
Connected systems
Operations
A pilot typically runs on your own data within 4 to 6 weeks. The agent connects to your existing systems rather than running as a separate, parallel environment.
EU cloud, private cloud or on-premises. Processing is GDPR-compliant and models are never trained on your data. Details in the Trust Center.
It is based on experience from comparable projects and process benchmarks, not a commitment. We work out the realistic effect for your organisation during the assessment before the pilot.