The pack for the supervisory board is built from fourteen submissions and rebuilt twice.
The network division reports connection numbers and network charges, sales the customer base, finance the accounts. The submissions arrive as slides and spreadsheets, with different cut-off dates. The board officer builds the pack from them, and whenever a figure arrives late, he rebuilds the affected pages.
3divisionsNetwork, sales and finance each contribute to every meeting.
14submissionsThe three divisions send fourteen separate files, each reflecting a different point in time.
4cut-off datesFour different data snapshots end up side by side in one pack.
2.5 dayspreparationThat is how much time building the pack ties up ahead of a meeting.
Fourteen submissions from four different dates become one consistent data set for the board officer to build the pack on, and preparation falls by 60%.
The 60% reduction in preparation time is this agent's headline figure. The number of submissions, cut-off dates and preparation days describe a typical meeting cycle at a municipal utility; they were not counted.