Make the archive searchable
The agent reads the DMS, the committee system and the project archive in one pass. It links resolutions, expert reports and procurement documents through their reference to the site.
3 repositories, 11 hits from 8 yearsThe answer to the advisory board's question is in-house. Exactly one person knows both routes to it.
Makes years of resolutions, expert reports, project files and procurement documents searchable, with source references.
Public administration
Four processes that take up the most time today
Developed in Germany · Hosted in the EU or on-premises
Delivered together with
Sovereign hosting in Germany, single-tenant from the first user.
Legal, tax and compliance expertise for legally sound deployment.
Advisory and implementation for the public sector, starting with the AI readiness assessment.
Eleven references for one advisory board question, spread across three repositories.
A question from the committee concerns a site with eight years of history. The answer is in-house, spread across the DMS, the committee system and the project archive, and it is pieced together afresh for every enquiry.
1question from the advisory boardThe advisory board asks which resolutions exist on the Nordring site.
2019minutes in the committee systemThe key resolution is in minutes from 2019, the related expert report in the DMS and the procurement documents in the project archive.
1final report on a shared driveThe final report sits only on a departmental drive, and the two people who handled the case have left.
11references in the answerThe agent gathers the 11 documents from the connected repositories and adds a file reference and date to every statement.
The secretariat answers the advisory board with up to 60% less time spent searching, because the eleven references from three repositories, file references included, are already in one place.
This scenario describes a site enquiry from the committee to a secretariat. The percentage is the headline figure from this agent's profile and was not measured on this enquiry.
Three steps through the process.
The specialist says whether a 2019 resolution still applies; the agent shows where it sits in your own records.
Answer with source references
The agent answers the question and names the document behind every statement, with file reference and date.
Resolution BV-2019-247 of 12 November 2019Retain knowledge for good
The agent files the research result as a note on the case. The next question about the site no longer starts from scratch.
Rechercheergebnis_Nordring.md with 11 referencesWhat the agent does not do.
It does not present the answer to the advisory board.
It gives the secretariat the 11 references with file reference and date. The head of department signs off what goes from the authority to the committee.
It does not judge which resolutions still hold today.
For BV-2019-247 it gives the date, the committee and the file reference. The legal department clarifies whether later resolutions have superseded it.
It does not read documents without a text layer.
The most recent document on the Nordring site is a scan without a text layer in the project archive. The agent lists it with its file reference and storage location and marks it as a gap in the result.
Connected systems
- Document management
- council information system
- project archive
Operations
- Deployment modelEU cloud, private cloud or on-premises
- Data processingGDPR-compliant, no model training on your data
- Responsible teamsSecretariat, project office, archive
The questions that come up before the first meeting.
How quickly is the Programme Knowledge Archive Agent ready to use?
A pilot typically runs on your own data within 4 to 6 weeks. The agent connects to your existing systems rather than running as a separate, parallel environment.
Where is the data processed?
EU cloud, private cloud or on-premises. Processing is GDPR-compliant and models are never trained on your data. Details in the Trust Center.
Where does the figure “up to 60% less time spent searching” come from?
It is based on experience from comparable projects and process benchmarks, not a commitment. We work out the realistic effect for your organisation during the assessment before the pilot.
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