Energy

Application Digitisation Agent

The only thing between the completed PDF and the new case is retyping.

Reads PDF applications, checks them for completeness and creates the case automatically.

Open agent
Public administration

Four processes that take up the most time today

Developed in Germany · Hosted in the EU

Developed in Germany · Hosted in the EU or on-premises

Delivered together with

STACKIT Sovereign hosting in Germany, single-tenant from the first user.
Rödl Legal, tax and compliance expertise for legally sound deployment.
4P Consulting Advisory and implementation for the public sector, starting with the AI readiness assessment.

A grid connection application has 34 fields, and every one is handled twice.

The application arrives as a completed PDF through the portal or by email, together with a site plan and the data sheet of the planned installation. The grid connection specialist types the details into the grid services system and creates the case. If a detail is missing, it only comes to light at that point, and the application is sent back.

34application fieldsFrom connected load to land parcel to meter location, every field one at a time.
3attachmentsSite plan, installation data sheet and power of attorney arrive as separate PDFs.
26 minutesdata entry per applicationRetype, sanity-check in your head, create the case.
7returns per weekA missing detail only shows up when the case is created, and the application goes back.

If the application is read on arrival rather than retyped when the case is created, data entry effort falls by 60 to 75%.

The 60 to 75% range is this agent's headline figure. The number of fields, attachments, entry time and returns describe a typical application in grid services and are illustrative, not measured.

Three steps through the process.

The agent reads the application and attachments, checks them for completeness and creates the case; grid engineering judges technical feasibility.

Read application fields from the PDF

The agent reads the application PDF and its attachments and transfers the details into the fields of the grid services system. It flags any value it cannot read with confidence, with a page reference.

Application NA-2026-0731 with 34 fields, 31 read with confidence, 3 flagged

Check completeness against the connection type

Depending on the connection type, the agent compares the details with the list of required documents. It lists anything missing by document name.

2 of 3 attachments present, the inverter data sheet is missing

Create the case with a review note

The agent creates the case in the grid services system and attaches the review note with all flagged fields. The specialist then moves on to the technical review.

Case NA-2026-0731 created, review note with 3 flagged fields

What the agent does not do.

It does not assess the technical feasibility of the connection.

It enters the connected load and meter location accurately. Grid engineering checks whether the grid connection point can take the load.

It does not request missing documents itself.

The missing inverter data sheet is in the review note. The grid connection specialist decides whether and when to write to the applicant.

It does not pick up handwritten additions to the site plan.

A cable route drawn in by hand later is not captured in the fields it reads and appears only as a remark in the review note. Grid engineering checks the plan to decide whether it applies.

Connected systems

  • Grid services system
  • application portal
  • GIS network documentation

Operations

  • Deployment modelEU cloud or private cloud
  • Data processingGDPR-compliant, no model training on your data
  • Responsible teamsGrid services, customer service

The questions that come up before the first meeting.

How quickly is the Application Digitisation Agent ready to use?

A pilot typically runs on your own data within 6 to 8 weeks. The agent connects to your existing systems rather than running as a separate, parallel environment.

Where is the data processed?

EU cloud or private cloud. Processing is GDPR-compliant and models are never trained on your data. Details in the Trust Center.

Where does the figure “60 to 75% less data entry effort” come from?

It is based on experience from comparable projects and process benchmarks, not a commitment. We work out the realistic effect for your organisation during the assessment before the pilot.

Related agents.

Intake review, case 2026/04711

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