Check the documents against the profile
The agent reads an application's CV, certificates and recognition decision. It enters the required details in the vacancy's profile.
Application R-2026-0388, 6 of 6 mandatory details evidencedEighty applications, one recruiter. By the time a late application is read, the candidate has long since accepted elsewhere.
Streamlines application processes in healthcare.
Public administration
Four processes that take up the most time today
Developed in Germany · Hosted in the EU or on-premises
Delivered together with
Sovereign hosting in Germany, single-tenant from the first user.
Legal, tax and compliance expertise for legally sound deployment.
Advisory and implementation for the public sector, starting with the AI readiness assessment.
Eighty CVs, nine days until the first reply.
Applications arrive through the job portal, by email or as a PDF attached to a speculative application. Every CV is read, checked against the qualification profile and passed to the head of nursing with a short note. There, everything is read again from scratch, because the note is different for every candidate.
80applicationsThat is how many come in over four weeks for one intensive care vacancy.
6mandatory detailsProfessional recognition, specialist training, years of experience and three further details have to be found in every CV.
2reading roundsRecruiting screens, and the head of nursing goes through the shortlist again.
9 daysuntil a replyThat is how long a suitable application sits before anyone picks up the phone.
Each of the 80 applications is read once and checked against the same six mandatory details; shortlisting runs 40% faster.
The 40% faster shortlisting is this agent's headline figure. The number of applications, the mandatory details and the days an application sits waiting trace a typical case in a hospital HR department; nothing here was counted.
Three steps through the process.
The agent checks every mandatory detail against the qualification profile, with its reference; recruiting judges whether the person is suitable.
Record discrepancies with references
If a detail is missing or does not match the profile, the agent records this, citing the document and page. It does not weigh the discrepancy.
Comparison sheet with 2 flags, intensive care specialist training with no year of completionPrepare the interview guide for the vacancy
The agent compiles the questions that follow from the open points in the documents. The head of nursing adds to them and conducts the interview.
leitfaden_R-2026-0388.docx, 9 questions, 2 of them on open pointsWhat the agent does not do.
It does not select candidates.
It presents the comparison with references. Who is invited is decided by recruiting together with the department.
It does not assess personality.
It records what the documents say. Anything that only emerges in the interview stays with the hospital's HR office.
A recommendation made only by word of mouth does not appear in the comparison.
For application R-2026-0388, what counts is whatever is attached to the application as a file or note. Recruiting adds everything else itself.
Connected systems
- Applicant tracking system
- HR management system
- job portal
Operations
- Deployment modelEU cloud, private cloud or on-premises
- Data processingGDPR-compliant, no model training on your data
- Responsible teamsHR department, recruiting
The questions that come up before the first meeting.
How quickly is the HR Recruiting Agent ready to use?
A pilot typically runs on your own data within 4 to 6 weeks. The agent connects to your existing systems rather than running as a separate, parallel environment.
Where is the data processed?
EU cloud, private cloud or on-premises. Processing is GDPR-compliant and models are never trained on your data. Details in the Trust Center.
Where does the figure “40% faster shortlisting” come from?
It is based on experience from comparable projects and process benchmarks, not a commitment. We work out the realistic effect for your organisation during the assessment before the pilot.
Related agents.
- Patient Intake Agent50%faster admissionAdmissions, outpatient centre, outpatient clinic
- Care Planning Agent30%less documentation effortNursing management, ward
- Clinical Letter Agent60%less writing effortWard, specialist practice
- Conversational Application Agent40%more completed applicationsHR office, head of therapy
- Central Inbox Agentup to 70%less manual routing effortReception, administration, service centre
- Discharge Letter Agent60%less documentation timeMedical staff, medical controlling