Ask for the details in conversation
The agent asks the questions from the job advert one at a time, in plain language. It never asks again for something an answer has already covered.
Application BW-2026-0271, started 22:41, 9 questions in 6 minutesHalf past ten at night, the certificate on her phone, a form with no upload. Tomorrow she will apply elsewhere.
Turns the job application into a conversation instead of a form that cannot take uploads.
Public administration
Four processes that take up the most time today
Developed in Germany · Hosted in the EU or on-premises
Delivered together with
Sovereign hosting in Germany, single-tenant from the first user.
Legal, tax and compliance expertise for legally sound deployment.
Advisory and implementation for the public sector, starting with the AI readiness assessment.
The vacancy stays open because the form fails at step three.
The advert is live and the views come in, but people drop out in the form. Anyone trying to upload certificates from a phone in the evening finds a field that will not take a photo and a mandatory block asking for details already in the CV. On Monday, the HR office sees only the number of views.
1open nursing postThe advert has been running for seven weeks.
86views of the advertMost of them in the evening and at the weekend.
31applications startedA good third make it to step three of the form.
7applications submittedThe rest drop out at the upload or at a mandatory field.
An application started at 22:41 reaches the HR office six minutes later with all its attachments. That is how 40% more applications arrive complete.
The 40% is this agent's headline figure. The figures for views, started and submitted applications reflect the usual course of a nursing vacancy; they are not measured values.
Three steps through the process.
The agent takes in every document in the conversation and hands them over as a single case; the HR office decides who is invited to interview.
Take in the documents in conversation
The agent accepts CV, certificates and professional licence as a photo or PDF and labels each file. If a document is missing, it tells the applicant which one during the conversation.
3 files received, professional licence as a photo, employment reference missingHand the application over to the HR office
The agent files the conversation transcript and the documents as one case in the applicant tracking system. The recruiter finds everything in one place in the morning.
bewerbung_BW-2026-0271.pdf, transcript and 3 attachmentsWhat the agent does not do.
It does not invite anyone to interview.
It hands over the complete case. The HR office decides who is invited.
It does not assess qualifications.
It records which evidence has been provided. The HR office and the head of therapy assess qualifications and experience.
It makes no commitments on salary or start date.
It records the applicant's wishes and writes them into the case. Negotiation happens in the interview with the HR office.
Connected systems
- Applicant tracking system
- careers page
- job board
Operations
- Deployment modelEU cloud, private cloud or on-premises
- Data processingGDPR-compliant, no model training on your data
- Responsible teamsHR office, head of therapy
The questions that come up before the first meeting.
How quickly is the Conversational Application Agent ready to use?
A pilot typically runs on your own data within 4 to 6 weeks. The agent connects to your existing systems rather than running as a separate, parallel environment.
Where is the data processed?
EU cloud, private cloud or on-premises. Processing is GDPR-compliant and models are never trained on your data. Details in the Trust Center.
Where does the figure “40% more completed applications” come from?
It is based on experience from comparable projects and process benchmarks, not a commitment. We work out the realistic effect for your organisation during the assessment before the pilot.
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