Assess registrations
The agent reads every registration in the selection round and assigns it to a programme strand. It names each registration it cannot assign.
28 registrations, 4 without a programme strandThe work is not spread across the year. It arrives twice, two weeks at a time.
Checks project registrations against programme strands and prepares the committee paper.
Public administration
Four processes that take up the most time today
Developed in Germany · Hosted in the EU or on-premises
Delivered together with
Sovereign hosting in Germany, single-tenant from the first user.
Legal, tax and compliance expertise for legally sound deployment.
Advisory and implementation for the public sector, starting with the AI readiness assessment.
Twice a year, the whole intake arrives at once.
By the cut-off date of a selection round, 28 project registrations are waiting in the committee system. Each one needs an assessment, a check against the programme strand and its own paragraph in the committee paper.
2registration wavesBy the cut-off date, 28 registrations are in the committee system at once.
1registrationOne form, often with no obvious link to the programme strand.
3passesAssess, check the criteria, write the paper.
3xthe same registrationIt lands on the same desk three times before the committee sees it.
Every single registration means three rounds of handling within a fortnight. The agent applies the same grid to all of them and cuts preparation time by 50%.
This scenario describes a selection round in regional management with a half-yearly cut-off date. The percentage is the headline figure from this agent's profile, not the result of this round.
Three steps through the process.
The agent puts every registration through the same criteria; the committee decides which project the region needs most.
Check the criteria
The agent applies the same assessment grid to every registration. Co-financing, maturity and sponsorship appear in the same order for each project.
Assessment grid with 4 criteria per projectPrepare the committee paper
The agent writes the draft paper together with a list of open points. Anything it cannot substantiate from the registrations, it marks as open.
Gremienvorlage_Auswahlrunde_I_2026.docx, cut-off date 15 MarchWhat the agent does not do.
It does not select the projects.
It sets out the 28 registrations side by side in the same grid. The committee decides which of them enter the programme strand.
It does not rule on whether a registration is eligible for funding.
It reports co-financing and maturity as the registration states them. Whether a project meets the conditions of the programme strand is for the programme officer to judge.
It does not have the previous round's statement of use of funds in front of it.
It assesses the 28 registrations from the committee system and the project database. Whether a sponsoring body has accounted for its project from the last selection round is recorded in the statement of use of funds held by the approving body, so it does not feed into the agent's grid.
Connected systems
- Council information system
- document management
- project database
Operations
- Deployment modelEU cloud, private cloud or on-premises
- Data processingGDPR-compliant, no model training on your data
- Responsible teamsRegional management, programme management
The questions that come up before the first meeting.
How quickly is the Project Qualification Agent ready to use?
A pilot typically runs on your own data within 4 to 6 weeks. The agent connects to your existing systems rather than running as a separate, parallel environment.
Where is the data processed?
EU cloud, private cloud or on-premises. Processing is GDPR-compliant and models are never trained on your data. Details in the Trust Center.
Where does the figure “50% less preparation time” come from?
It is based on experience from comparable projects and process benchmarks, not a commitment. We work out the realistic effect for your organisation during the assessment before the pilot.
Related agents.
- Audit Readiness Agent50%less audit preparationInformation security, internal audit, leadership
- Resolution Impact Assessment Agent40%less planning effortTreasury, finance directorate, council office
- Funding Guide Agent60%less research timeEconomic Development, Regional Management, Municipalities
- Funding Agent40 to 60%faster assessmentFunding Bodies, Project Sponsors
- Committee Paper Agent60%less preparation timeCouncil office, district council office, heads of department
- Budget Planning Agent30 to 50%less planning effortTreasury, finance directorate