Guides you through account coding, spend monitoring and funding guidelines.
Developed in Germany · Hosted in the EU or on-premises
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Sovereign hosting in Germany, single-tenant from the first user.
Legal, tax and compliance expertise for legally sound deployment.
Advisory and implementation for the public sector, starting with the AI readiness assessment.
A chair runs projects from two federal funding programmes and one state programme at the same time, each with its own guideline on staff, equipment, consumables, travel and contracts. The institute office does the account coding, with no specialist next door. If an item is rejected in the final report, it has to be moved to another account, and the money is then missing elsewhere for the rest of the project term.
The three years end with a final report in which each of the fifteen rule combinations has to stand up on its own; the 50% less administrative effort is earned before that, on every single booking.
The 50% reduction in administrative effort is this agent's headline figure. Whether a chair runs two projects or seven varies; three funding bodies over 36 project months are assumed here to keep the calculation easy to follow.
The agent reads the receipt and assigns it to the project, the expense category and the relevant clause of the funding guideline. It shows the wording of that clause alongside.
Receipt for project DR-9042, expense category equipment, clause 6.4 of the guidelineThe agent compares the spend booked per cost category with the approved financing plan and projects it over the remaining term. Where funds will not be spent by the end of the project, it names the item.
Staff funds spent for 13 of 36 months, equipment with 2 open itemsThe agent brings coding proposals, open items and guideline references together in a monthly overview. The institute's management and the third-party funding department work from the same figures.
mittelabfluss_DR-9042_juli.pdf, 3 projects, 5 items with a guideline noteIt presents the coding proposal with the relevant guideline clause. The third-party funding department authorises and posts.
If an expense could fall under two projects, it shows both clauses word for word, side by side. The third-party funding department agrees with the funding body which one applies.
While the amendment request is with the project management agency and the amended grant notice is not yet in the project file, it keeps calculating DR-9042 on the approved financing plan. Only once the notice arrives does it move the figures between staff and equipment.
Connected systems
Operations
A pilot typically runs on your own data within 4 to 6 weeks. The agent connects to your existing systems rather than running as a separate, parallel environment.
EU cloud or private cloud. Processing is GDPR-compliant and models are never trained on your data. Details in the Trust Center.
It is based on experience from comparable projects and process benchmarks, not a commitment. We establish the realistic effect for your organisation in the assessment before the pilot.