The report is due on the second working day; the figures are ready on the fifth.
The directorate requests the report as of the reporting date; the figures sit in separate systems and in an Excel file on a shared drive. By the time all sources show the same date, there has been a rough draft, a query and a corrected version.
1reporting dateThe directorate requests the monthly report as of the reporting date.
4sourcesSpecialist applications, budget software, HR system and an Excel file.
2versionsFirst the raw figures, then the corrected version after a query.
12xa yearThe same routine repeats every month.
The report is ready on the second working day instead of the fifth, because gathering the figures accounts for up to 70% of the effort.
The reduction of up to 70% in reporting effort is this agent's headline figure. Four sources and twelve runs describe a typical monthly report in a municipal department and were not measured.