Checks contractor invoices for verifiability, not for gut-feel reasonableness.
Developed in Germany · Hosted in the EU or on-premises
Delivered together with
Sovereign hosting in Germany, single-tenant from the first user.
Legal, tax and compliance expertise for legally sound deployment.
Advisory and implementation for the public sector, starting with the AI readiness assessment.
The invoice arrives from the contractor as a PDF and refers to the order, the quotation and the timesheets. Whoever checks it starts by gathering the mandatory details, then the proof of work, then the order total. Only then does the question of the hourly rate come up, and without a reliable comparison it stays open.
Here, 50% less review effort means no second review round, because the missing service period is already recorded in the note at the first screening.
The 50% reduction in checking effort is this agent's headline figure. The three documents behind the invoice and the two review rounds per case describe the usual routine for incoming invoices, not figures from any statistics.
The agent reads the invoice and ticks off the seven mandatory details under § 14(4) UStG one by one. It records every missing detail with its line item and page number.
Invoice RE-30845, 6 of 7 mandatory details under § 14(4) UStG present, service period missingThe agent compares the invoice quantities and unit prices with the items in the order, quotation and timesheets, the documents that make it verifiable under § 14 VOB/B. It flags each discrepancy with both values.
3 differing line items, item 4.2 billed at 18 instead of 12 hoursThe agent summarises gaps, discrepancies and document references in a review note and records that it has no comparison for the hourly rate. Real estate controlling decides on payment or objection.
pruefvermerk_RE-30845.pdf, 3 objections with document referencesIt presents the review note with the objections. Real estate controlling signs the payment approval.
It has no reliable public comparison for tradespeople's charge-out rates, and it writes this limit into the note. *The facility manager makes the assessment, if necessary by obtaining a comparison quotation.*
It checks against the order, quotation and timesheets filed there. Until the variation is filed, it lists the additional quantity as a discrepancy in the note.
Connected systems
Operations
A pilot typically runs on your own data within 4 to 6 weeks. The agent connects to your existing systems rather than running as a separate, parallel environment.
EU cloud or private cloud. Processing is GDPR-compliant and models are never trained on your data. Details in the Trust Center.
It is based on experience from comparable projects and process benchmarks, not a commitment. We work out the realistic effect for your organisation during the assessment before the pilot.