Real estate

Acquisitions Agent

The deadline is nine days away, and the briefing takes four of them.

Supports site and property acquisition with data analysis.

Open agent
Public administration

Four processes that take up the most time today

Developed in Germany · Hosted in the EU

Developed in Germany · Hosted in the EU or on-premises

Delivered together with

STACKIT Sovereign hosting in Germany, single-tenant from the first user.
Rödl Legal, tax and compliance expertise for legally sound deployment.
4P Consulting Advisory and implementation for the public sector, starting with the AI readiness assessment.

Four days of gathering for a twenty-minute presentation.

The sales brochure arrives as a PDF, the location data sits with two external providers, the firm's own comparables in the ERP and the broker's contact in the CRM. The transaction manager copies figures into the valuation template, checks the rent roll line by line and writes the location description from memory. Two out of three properties fall through later anyway, but the preparation is the same.

31offers per quarterThat is how many properties cross the acquisitions desk in a quarter.
6sources per propertySales brochure, land register extract, rent roll, two location portals and the firm's own comparables database.
4 dayspreparationThat is how long a briefing takes before it can go to the investment committee.
3properties put forwardOf thirty-one offers, three make it to a decision.

Today it takes four days of groundwork to get from sales brochure to committee paper; with 30% faster decision cycles, the decision on a property is made before the bidding deadline closes.

The 30% faster decision cycles are this agent's headline figure. Thirty-one offers a quarter represent a typical deal flow in acquisitions; the figure is not based on statistics.

Three steps through the process.

The head of acquisitions assesses the purchase price; the agent brings location, market and property data together in one briefing to support that.

Capture property data from the sales brochure

The agent reads the sales brochure, rent roll and floor area schedule and records the key figures against the property in the CRM. It notes any discrepancies between the documents with page numbers.

Halle Süd: brochure page 7 states 4,180 sqm, rent roll adds up to 3,960 sqm

Benchmark the location against comparables

The agent pulls location data from the connected portals and compares it with the firm's own comparables. For every figure it names the source and the date.

9 comparables within 3 km, location data as at 31 May

Compile the investment briefing with open items

The agent calculates the yield under three sets of assumptions and compiles the briefing with the open due diligence items. The investment committee decides on that basis.

briefing_halle_sued.pdf, 6 pages, 11 open due diligence items

What the agent does not do.

It does not submit a bid.

It presents the briefing and the yield calculation. The managing directors sign the bid once the investment committee has made its decision.

It does not assess building fabric or contamination.

It lists the documents missing on these points. The technical survey comes from the surveyor, the land register check from the legal department.

It does not fill in documents missing from the data room.

For a unit without a current lease, the item stays on the list of open due diligence items. It does not fill the gap with rules of thumb.

Connected systems

  • CRM
  • data room
  • location data portal

Operations

  • Deployment modelEU cloud or private cloud
  • Data processingGDPR-compliant, no model training on your data
  • Responsible teamsInvestment, asset management

The questions that come up before the first meeting.

How quickly is the Acquisitions Agent ready to use?

A pilot typically runs on your own data within 4 to 6 weeks. The agent connects to your existing systems rather than running as a separate, parallel environment.

Where is the data processed?

EU cloud or private cloud. Processing is GDPR-compliant and models are never trained on your data. Details in the Trust Center.

Where does the figure “30% faster decision cycles” come from?

It is based on experience from comparable projects and process benchmarks, not a commitment. We establish the realistic effect for your organisation in the assessment before the pilot.

Related agents.

Intake review, case 2026/04711

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