Produces a gap report on master data from a third-party system before the handover date.
Developed in Germany · Hosted in the EU or on-premises
Delivered together with
Sovereign hosting in Germany, single-tenant from the first user.
Legal, tax and compliance expertise for legally sound deployment.
Advisory and implementation for the public sector, starting with the AI readiness assessment.
The previous managing agent exports from their system; the fields have different names, and some do not exist there at all. The takeover still goes ahead on the agreed date, because rents and dunning runs carry on. The team enters anything that fails at import afterwards, contract by contract, alongside day-to-day operations.
Four weeks before the handover date, the property manager has a list naming all 87 fields, and that window, while the previous managing agent can still be reached, is where the 60% less re-keying comes from.
The 60% reduction in re-keying is this agent's headline figure. The 640 units and 87 empty fields represent a mid-sized mandate from a third-party management system; they have not been counted from any real portfolio.
The agent lines up the fields of the source export against the mandatory fields of your own management software. It lists fields with no counterpart separately.
Mandate M-6602, 23 mandatory fields, 4 source fields with no counterpartFor each unit, the agent checks whether the mandatory fields are filled and consistent. It keeps empty and contradictory values apart.
640 units checked, 87 empty mandatory fields, 51 of them for the depositThe agent sorts the open fields by unit, field and source and marks which ones are needed before the handover date. The property manager clarifies them with the previous managing agent.
luecken_M-6602.xlsx, 87 items, 29 of them needed before the handover dateIt delivers the gap report and the proposed field mapping. The property manager is responsible for import and approval.
It shows the transferred value and where it appears in the contract document. Contract management recalculates it before the first billing run.
Guarantee certificates and pledged savings books change hands there directly, without passing through any system. For the 51 units, it records which type of deposit the contract specifies, and the Head of Property Management ticks off this list item by item at the meeting.
Connected systems
Operations
A pilot typically runs on your own data within 4 to 6 weeks. The agent connects to your existing systems rather than running as a separate, parallel environment.
EU cloud or private cloud. Processing is GDPR-compliant and models are never trained on your data. Details in the Trust Center.
It is based on experience from comparable projects and process benchmarks, not a commitment. We work out the realistic effect for your organisation during the assessment before the pilot.