Logistics

CO2 Emissions Report Agent

The figures for the report are all in the transport documents. Just not in the form the standard demands.

Produces the customer-ready emissions report for sustainability reporting from your transport data.

Open agent
Public administration

Four processes that take up the most time today

Developed in Germany · Hosted in the EU

Developed in Germany · Hosted in the EU or on-premises

Delivered together with

STACKIT Sovereign hosting in Germany, single-tenant from the first user.
Rödl Legal, tax and compliance expertise for legally sound deployment.
4P Consulting Advisory and implementation for the public sector, starting with the AI readiness assessment.

For an annual report, the same calculation runs twelve times, once a month.

For every shipment, distance, load and vehicle type are pulled from the transport management system and copied into a calculation spreadsheet. The emission factors come from the reference standard; where it is unclear, each person decides which factor fits which vehicle type. Finally the spreadsheet is reshaped into the format the customer needs for its sustainability reporting.

1,840shipments a monthThat is how many transports run for this customer through the transport management system.
23shipments without a vehicle typeNo vehicle type means no emission factor; someone fixes these lines by hand.
7 hoursper monthly runExport from four sources, map the factors, fix the 23 lines, fill the customer's format.
12monthly runsFor the annual report this repeats every month, just over ten working days in all.

Twelve monthly runs and one annual report come from a single consolidation instead of four separate exports, which cuts reporting effort by up to 70%.

The reduction of up to 70% in reporting effort is this agent's headline figure. The 1,840 shipments a month sketch a mid-sized customer contract and are not based on any measurement.

Three steps through the process.

The agent calculates the emission values from the transport data; the sustainability team decides whether the report goes to the customer in that form.

Consolidate transport data per shipment

The agent fetches distance, load weight and vehicle type for every shipment in the reporting month. It files shipments without a vehicle assignment separately.

Reporting month May, 1,840 shipments, 23 without a vehicle assignment

Calculate emissions per vehicle type

The agent calculates every shipment with the factor for its assigned vehicle type and totals by route and month. The factor used appears in every line.

Analysis across 6 vehicle types, 9 routes with totals

Provide the draft report in the customer's format

The agent fills the customer's format with the calculated values and attaches the calculations. The sustainability team checks it before the report goes out.

co2_nachweis_kd-4092_mai.pdf, 6 pages, 23 flagged shipments

What the agent does not do.

It does not release the report to the customer.

It provides the completed draft with its calculations. Approval and dispatch rest with the sustainability team.

It does not set the calculation standard that applies under the contract.

It calculates by the standard on file and shows the factor used in every line. The sustainability team agrees the choice of standard with the customer.

Journeys without a transport document are not included in the total.

An empty run that nobody booked as a shipment does not appear in the report either. Instead, the agent lists the shipments without a vehicle assignment separately.

Connected systems

  • Transport management system
  • ERP system
  • fuel card statements

Operations

  • Deployment modelEU cloud or private cloud
  • Data processingGDPR-compliant, no model training on your data
  • Responsible teamsSustainability, sales, customer service

The questions that come up before the first meeting.

How quickly is the CO2 Emissions Report Agent ready to use?

A pilot typically runs on your own data within 4 to 6 weeks. The agent connects to your existing systems rather than running as a separate, parallel environment.

Where is the data processed?

EU cloud or private cloud. Processing is GDPR-compliant and models are never trained on your data. Details in the Trust Center.

Where does the figure “up to 70% less reporting effort” come from?

It is based on experience from comparable projects and process benchmarks, not a commitment. We establish the realistic effect for your organisation in the assessment before the pilot.

Related agents.

Intake review, case 2026/04711

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