For an annual report, the same calculation runs twelve times, once a month.
For every shipment, distance, load and vehicle type are pulled from the transport management system and copied into a calculation spreadsheet. The emission factors come from the reference standard; where it is unclear, each person decides which factor fits which vehicle type. Finally the spreadsheet is reshaped into the format the customer needs for its sustainability reporting.
1,840shipments a monthThat is how many transports run for this customer through the transport management system.
23shipments without a vehicle typeNo vehicle type means no emission factor; someone fixes these lines by hand.
7 hoursper monthly runExport from four sources, map the factors, fix the 23 lines, fill the customer's format.
12monthly runsFor the annual report this repeats every month, just over ten working days in all.
Twelve monthly runs and one annual report come from a single consolidation instead of four separate exports, which cuts reporting effort by up to 70%.
The reduction of up to 70% in reporting effort is this agent's headline figure. The 1,840 shipments a month sketch a mid-sized customer contract and are not based on any measurement.