The status report takes more time than the meeting where it is discussed.
Daily site reports sit with the site manager, variations in the project tool, payment status in the ERP and the permit deadlines on a separate list. Before every progress meeting, these four sources are collected by email and copied onto a slide. Because that takes three days, the meeting discusses figures from the week before last.
4sources per status reportDaily site report, variation list, payment status and permit deadlines.
12trades on the projectEach reports its own progress, its own disruptions, its own variations.
9queries before the meetingThey go out by email and come back at different speeds.
3 dayslead time per progress meetingThat is how old the figures discussed in the meeting are.
Nine queries shrink to one, the one about the disruption on the ground floor, and coordination effort falls by 35%.
The 35% reduction in coordination effort is this agent's headline figure. The three days of lead time per progress meeting stand for a typical sequence on a construction project; nobody timed them.